Your School District
and the
Off-Site Location
Memorandum of Understanding
Off-Site Evacuation Location Facility Usage Agreement
This memorandum of understanding (MOU) is made and entered into between the Your School District and the Off-Site Location to establish an off-site shelter location and terms of use, in the event of an evacuation of the students and staff of the Your School District. Facilities would be used for such situations where it is not safe that the population of the school remain in that building. Some examples of the need to relocate might be a bomb threat, loss of utilities (Power, Water, Gas), or a suspicious package.
The Your School District will make every effort to notify the Off-Site Location of evacuation possibilities with as much notice as possible. Contact information between the two parties shall be maintained in an appendix of the District Safety Plan and is considered confidential information and is not subject to public disclosure.
The Off-Site Location agrees to open their building located at XXX Miller Road, Anytown, NJ to provide shelter and assistance to students and staff evacuated during emergency situations, when the students and staff have a need to be sheltered. The Off-Site Location has a capacity to accommodate approximately XXXX people.
The Off-Site Location understands that their organization will be responsible for opening the building (The receiver acknowledges that, in the unlikely event that their facility is closed and locked, the police {who may have keys to the facility}would be permitted to enter in order to prepare for the arrival of the relocating school). The receiver understands that the relocation is an emergency and will take precedence over all scheduled activities, and that they would be required to maintain personnel or staff at the location. Accessibility to restrooms, refrigerators(if available), kitchens(if available), HVAC and an area with phone and internet connection (if available) for Westwood Regional School District administrative personnel to use, is critical. The Westwood Regional School District will provide supervision for all students, by its faculty and staff, during the time that the facility is used as an emergency shelter site.
The Your School District agrees that it shall exercise reasonable care in the conduct of its activities in said facilities and further agrees to replace or reimburse Off-Site Location for any items, materials, equipment or supplies that may be used by the district in the conduct of its sheltering activities in said facilities.
The Your School District will be responsible for replacing, restoring or repairing damage occasioned by the use of any building, facilities or equipment belonging to Off-Site Location.
The Your School District will reimburse Off-Site Location for any bona fide expenditure of personnel required to maintain the facility, including overtime costs, upon production of receipts or time sheets. Your School District will not pay any operational or administrative fees to Off-Site Location.
The Your School District shall provide any and all releases of information to the media through their public information officer (PIO). Requests for interviews or information submitted to Off-Site Location shall be directed to the Your School District PIO or the Superintendent of Schools.
Nothing in this MOU is intended to conflict with current laws or regulations of the United States of America, State of New Jersey or local government. If a term of this agreement is inconsistent with such authority, then that term shall be invalid, but the remaining terms and conditions of this MOU shall remain in full force and effect.
This agreement shall become effective on July 1, 20XX and may be modified upon the mutual, written consent of the parties.
The terms of this agreement, as modified with the consent of both parties, shall be self renewable for a period of three (3) years from the end date of the agreement unless written termination is given by either party. Either party, upon sixty (60) days written notice to the other party, may terminate this agreement.
The terms of this agreement, as modified with the consent of both parties,
AND NOW, this _________ day of _____________ 20____, the parties hereby acknowledge the foregoing as the terms and conditions of their understanding.
The 20XX - 20XX Agreement Between:
Chief School Administrator; Xxxxxxxxxx Xxxxxxxxx, Ed.D. of the Your School District
and
Xxxxxxx Xxxxxxxxx, Director, of the Off-Site Location
___________________________ __________________________
Xxxxxxxx Xxxxxxxxx, Ed.D. Xxxxxxx Xxxxxxxxx
Chief School Administrator Director
Your School District Off-Site Location